Current Employment Opportunities at Neighbors Link

Organization: Neighbors Link
Location: Ossining, NY / Hybrid Schedule
Employment Type: Full-Time, Exempt
Reports to: Legal Director
Salary Range: $55,000-$62,000 annually, commensurate with experience
Application Deadline: Applications will be reviewed on a rolling basis

About Neighbors Link

Neighbors Link is a nonprofit organization committed to advancing justice, dignity, and opportunity for immigrant communities. We provide high-quality immigration legal services, community education, advocacy, and other critical support to individuals and families navigating the immigration system.

Our work is grounded in the belief that every person deserves to be treated with dignity and have meaningful access to justice. We strive to foster a collaborative, inclusive, and mission-driven workplace that centers the needs and experiences of the communities we serve.

Position Summary

Neighbors Link seeks a highly organized, thoughtful, and mission-driven Administrative Assistant to the Legal Director. The Administrative Assistant will provide comprehensive administrative, operational, and project-management support to the Legal Director and will play an important role in supporting the effectiveness of the organization’s immigration legal services program.

The ideal candidate is proactive, detail-oriented, discreet, and comfortable managing multiple priorities in a fast-paced legal services environment. This position requires excellent judgment, strong communication skills, and the ability to handle sensitive and confidential information with professionalism and care.

The Administrative Assistant will work closely with the Legal Director, supervising attorneys, Department of Justice accredited representatives, legal support staff, senior leadership, and external partners. Although this position supports a legal department, it does not provide legal advice or require the performance of attorney duties.

Key Responsibilities

Administrative Support

• Manage the Legal Director’s communication priorities, including calendar, all correspondence, internal meetings, external engagements, court-related obligations, trainings, deadlines, and organizational events.
• Coordinate and schedule meetings with staff, clients, community partners, government agencies, funders, pro bono partners, and other stakeholders.
• Prepare meeting agendas, briefing materials, presentations, reports, correspondence, and follow-up documentation.
• Track decisions, assignments, deadlines, and outstanding action items arising from meetings.
• Anticipate scheduling conflicts, competing priorities, and information needed by the Legal Director.
• Monitor, draft and proofread professional emails, memoranda, announcements, reports, and other communications.
• Organize travel, conference registration, reimbursement documentation, and related logistics when necessary.
• Review and update case information in Legal Server and case management systems.
• Conduct case audits and data-quality checks.
• Assist with data entry and record management.

.

Legal Program Support

• Assist the Legal Director with the coordination and administration of the organization’s immigration legal services program.
• Responsible for tracking program priorities, case-related administrative deadlines, staffing needs, supervisory responsibilities, and departmental projects.
• Coordinate regular legal team meetings, case rounds, supervisory meetings, trainings, and professional development activities.
• Prepare agendas, compile materials, document action items, and support follow-up after legal team meetings.
• Responsible for tracking caseloads, consultation numbers, case outcomes, filing activity, and other program data.
• Monitor and organize correspondence requests requiring the Legal Director’s review, approval, signature, or response.
• Maintain strict confidentiality regarding client information, personnel matters, legal strategies, and organizational operations.

Required Qualifications

• Exceptional organizational skills and demonstrated ability to manage multiple responsibilities, deadlines, and competing priorities.
• Strong written and verbal communication skills.
• Excellent attention to detail, proofreading ability, and follow-through.
• Ability to exercise sound judgment, discretion, diplomacy, and professionalism.
• Demonstrated ability to handle confidential and sensitive information.
• Strong proficiency with Microsoft Office, Google Workspace, videoconferencing platforms, shared calendars, spreadsheets, and electronic document-management systems.
• Ability to work both independently and collaboratively as part of a diverse team.
• Commitment to immigrant justice, racial equity, access to legal services, and the mission of Neighbors Link.
• Ability to communicate respectfully and effectively with individuals from diverse cultural, linguistic, socioeconomic, and professional backgrounds.
• Ability to remain composed, flexible, and solutions-oriented in a fast-paced environment.
• Bilingual in Spanish/English

Core Competencies

The successful candidate will demonstrate:

• A deep commitment to the organization’s mission and the communities it serves.
• Integrity and accountability
• Cultural humility and respect for people from diverse backgrounds.
• Adaptability during periods of changing immigration policy and increased community need.
• A collaborative approach and willingness to support colleagues across roles and departments.

Compensation and Benefits

The salary range for this position is $55,000-$62,000 annually, commensurate with relevant experience and qualifications.

Neighbors Link offers a comprehensive benefits package that may include:

• Medical, dental, and vision insurance.
• Generous paid time off, including vacation, sick leave, personal days, and organizational holidays.
• Employer-sponsored retirement plan.
• Paid family and medical leave.
• Professional development and training opportunities.
• Flexible or hybrid work arrangements, where appropriate.
• Additional benefits in accordance with organizational policy.

Work Environment and Schedule

This is a full-time position based in Ossining, New York. The position follows a hybrid schedule and may occasionally require attendance at evening meetings, community events, trainings, or other activities.

Reasonable accommodations will be provided to qualified individuals with disabilities in accordance with applicable law.

Please send cover letter and resume to [email protected]. No phone calls, please. Applications without a cover letter will not be considered.